Reporting guidance

Researchfish reporting and submission period

All ESRC grant holders are required to update the Researchfish outcomes collection system as soon as an outcome is generated. This can be done on the Researchfish system at any time. 

Once a year (whilst the grant is live and for up to five years after its end date) grant holders are required to confirm that outcome information on Researchfish is accurate and up-to-date. This needs to be done during an annual submission period.

This year's submission period is from 16 October to 16.00 on 13 November 2014

More information about Researchfish can be found on the RCUK website

Reporting three months post-grant

In addition to reporting outcomes through Researchfish, the following must be completed within three months of the grant end date:

  • Complete the Key Findings section on Researchfish, and then link this to the grant you are reporting on. Read the Key Findings guidance (PDF, 48Kb) for more details.
  • Offer any data arising from your grant to the UK Data Service.
  • Ensure all other outcomes are up t o date on Researchfish

ESRC will check the entry under your grant after three months. If the Key Findings report is not satisfactorily completed, you will be asked to rectify it. If data is not offered to the UKDS, you will be ineligible to submit any further funding applications until the issue is resolved. If this is not completed by the end of the first Researchfish submission period after the report is due, sanctions may apply.

Reporting 12 months post-grant

In addition to reporting outcomes through Researchfish, twelve months after the grant end date all grant holders must:

  • Complete a Narrative Impact report one year after the grant end date.
    You can complete this on Researchfish at any time, but this must be completed and linked to the grant you are reporting on 12 months after the grant end date. Read the Narrative Impact guidance (PDF, 47Kb) for more information. 

ESRC will check the entry under your grant after 12 months. If the Narrative Impact section is not satisfactorily completed, you will be asked to rectify it. If this is not submitted by the end of the first Researchfish submission period after the report is due, sanctions may apply.

Exceptions

All ESRC grants are required to use this process, with the following exceptions. Directors and co-ordinators of large-scale initiatives (such as networks, programmes, centres and large grants), should not use the process described above. There are separate arrangements for reporting on these awards and your ESRC Case Officer will be able to advise on the requirements. 

There also may be separate reporting requirements for placement grants. Studentships and Doctoral Training Centres should not use the Researchfish system and have their own reporting requirements.

If you require clarification you should contact the Evaluation team on 01793 413112 or email reportsofficer@esrc.ac.uk

Evaluation

In September 2014, the ESRC introduced a new approach to evaluating the research that it funds. Instead of reviewing all grants in isolation, we will now focus on more strategic evaluations, including funding schemes, priority areas and cross-cutting themes.

As a consequence of this approach we will no longer routinely send key findings and impact reports for peer review, and will therefore end the practice of assigning a final grade to each grant. However, we may still review individual grants if they form part of a strategic evaluation, such as those outlined above. We will contact grant holders if this is the case.