Final reporting guidance

ESRC final reporting should be completed in two stages. The first element should be completed three months after the project ends and the second 12 months after the project ends.

Note - Changes are under way in regards to the Research Outcomes System (ROS). There will be a freeze on all updates to ROS from 30 April 2014-September 2014. For all projects due to report from 1 May 2014, (whether this be the Key Findings or Impact Report), a Word template of the report should be used, and this will be uploaded by the ESRC to the new system from September 2014. You should not attempt to log on to ROS after 30 April 2014.

Reporting three months post-grant

The following must be completed within three months of the grant end date:

  • Complete the 'Key Findings' section on Research Outcomes System (ROS)
    Note - All reports due from 1 May 2014 should use the Key Findings template (Word, 32Kb) as the ROS system will be unavailable.
  • Upload details of any activity, outputs and impacts associated with your grant to ROS
    Note - From 1 May 2014 the ROS system will not be available so you will not be able to be complete this task. Please ensure that you keep a record of all new outcomes as these can be added to the new system once it becomes live from September 2014.
  • Offer any data arising from your grant to the UK Data Service

ESRC will check the entry under your grant after three months. If ROS has not been updated, the 'Key Findings' section satisfactorily completed, and data offered to the UKDS, you will be ineligible to submit any further funding applications until the issue is rectified.

Reporting 12 months post-grant

Twelve months after the grant end date, all grant holders must:

  • Complete an 'Impact Report' on the Research Outcomes System (ROS)
    Note - All reports due from 1 May 2014 should use the Impact Report template (Word, 34Kb) as the ROS system will be unavailable.
  • Upload any further details of any activity, outputs and impacts associated with their grant to ROS
    Note - From 1 May 2014 the ROS system will not be available so you will not be able to be complete this task. Please ensure that you keep a record of all new outcomes as these can be added to the new system once it becomes live from September 2014.
    If your project is due to be evaluated you may provide an annex with a list of your outputs and impact to ensure that these can be made available for the evaluation.

ESRC will check the entry under your grant after 12 months. If ROS has not been further updated and the Impact Report section satisfactorily completed, you will be ineligible to submit any further funding applications until the issue is rectified.

Grant holders are also encouraged to upload to ROS details of activity, outputs and impacts associated with their grant at any point during or after their grant.

Evaluation

Following submission of an acceptable Impact Report 12 months after the grant end date, your grant will be evaluated by independent peer reviewers (with the exception of seminar and knowledge exchange grants which are not currently evaluated individually).

The evaluation is based on the information submitted to ROS (the 'Key Findings' section, the 'Impact Report' and the other details of activity, outputs and impacts that have been uploaded). It is therefore in your interest to ensure that all these items are completed as fully and accurately as possible.

Read more about the evaluation process.

On-going reporting

Following the formal reporting and evaluation, grant holders are required to continue updating ROS with any further activity, output and impact information from their grant up to 30 April 2014. Grant holders will receive an annual email reminding them to do this. 

Note - Changes are under way in regards to the Research Outcomes System (ROS). There will be a freeze on all updates to ROS from 30 April until September 2014. During that period, grant holders should keep records of new outcomes which can then be added once the new system goes live. For further updates regarding the new research outcomes collection service please see the RCUK pages.

Further information

Some ESRC grants complete a different final reporting process - please check before completing any forms. For further information you should refer to:

If you require clarification you should contact the Evaluation team on 01793 413112 or email reportsofficer@esrc.ac.uk